Control Your Safety Management System — Documents, Approvals & Version Control in One Platform
RSURED gives you a central, controlled system for managing policies, procedures, forms and safety documents. Publish directly to your SHMS dashboard, apply workflows, track revisions and ensure every worker is using the latest approved version — every time.
This module is your digital Safety & Health Management System (SHMS).
👉 Control, approve, and version-manage HSEQ documents
👉 Publish approved documents to the live SHMS dashboard for workers
👉 Ensure only the latest versions are visible and used
👉 Track changes, reviewers, approvers and acknowledgements
👉 Link documents to hazards, risks, audits, incidents, CTWs, training, etc.
| Feature | What It Does | Why It Matters |
|---|---|---|
| Document Library & Categories | Store all policies, procedures, SOPs, SWMS, forms, templates and manuals in structured folders (ISO-based if required). | Everything in one place — no network drives or outdated PDFs. |
| Workflow & Approvals | Draft → Review → Approve → Publish. Configure approvers (e.g. HSE Manager, Supervisor, Corporate). | Ensures no uncontrolled documents enter the system. |
| Version Control & Audit History | Automatic version numbering, archived copies, who changed what and when. | Audit-ready and ISO-compliant. |
| Publish to SHMS Dashboard | Approved documents appear instantly on the SHMS page for all users (based on permissions). | Workers always see the latest correct version. |
| Document Acknowledgements | Require workers or contractors to read and acknowledge updated procedures. | Traceable evidence of compliance and communication. |
| Expiry & Review Scheduling | Set review dates — system reminds Document Owners before expiry. | Prevents procedures from becoming outdated. |
| Link Documents to Risk, CTW, Training | Documents can support training modules, CTWs, risk controls and audits. | Creates a fully connected SHMS — not a standalone document vault. |
1. Create Draft → Upload document or create in RSURED
2. Assign Approvers → HSE Manager / Department Head
3. Review & Edit → Comments and change tracking
4. Approve & Publish → Becomes visible in SHMS
5. Notify Team → Optional "Acknowledgement Required"
6. Schedule Next Review Date → System sends reminder before expiry
✔ No more uncontrolled Word docs or outdated procedures on SharePoint/desktops
✔ ISO, WHS legislation and audit-ready document management
✔ Workers always access the right version — zero excuses
✔ Complete transparency: who wrote it, who approved it, who’s read it
✔ Fully integrated with risks, incidents, training and workforce competencies
✔ Supports continuous improvement by making revisions traceable and structured
